OLD BUSINESS:
Forms were passed out for trustee members to fill in the names of officers they'd like, for the next Douglass Alumni Association term 2009-2010 and 2010-2011.
Each trustee member was given an individual donor form from Jeff Faulkerson, president of the Kingsport Ebony Club, and the person who wrote up and guided the Alumni Association's application for non-profit status. In a separate email, Jeff also reminded the Trustee Board members that they have an obligation to either continue with, or come up with new services that coincide with the group's non-profit status. With his organization, Pratical Solutions, already having non-profit status, Jeff has offered his services to the Douglass Alumni Association to help guide them through the government's process for maintaining non-profit status, being employed by the Board as a Communications Specialist. The Board is considering that under advisement.
The Board is in receipt of thank-you's from the Underwood Family and the Cox Family, during their time of bereavement.
NEW BUSINESS:
Linda Bly suggested that the Trustee Board apply for a organization credit card, to take care of paying for incidental things the orgnization needs. Doug suggested that be taken up when the new officers take over. The issue arose of whose name would be on the card, and the idea was withdrawn because every two years, a different president would have to re-apply for the card, in order for that person to be able to sign the card receipts. It was decided that paying for incidental items would be discretionary, with the Board Treasurer simply allocating the funds to pay for those incidentals, because that person has the only access to the Board's bank account.
Thelma suggested that the Board open up a Flower account at a local florist, for deaths in the community and special events. The board voted to establish that account with the White Floral Company, Kingsport.
Calvin told the group that he has been asked to serve on a civic committee consisting of himself, the Kingsport City manager, the Assistant City Manager for Development, the architectural firm overseeing the renovation of the V.O. Dobbins Center, and the president of the Kingsport Arts Council. The purpose of the committee is to make sure that Douglass School and Riverview Community themes are maintained in the Dobbins Center, once the renovations are complete. The themes would include both indoor and outdoor artwork, sculptures, and interior design, from carpet and wall color schemes, to furniture, trophy and display case design, lighting, and anything else that would reflect on Douglass School and the community. Calvin said, his purpose on the committee would be to ensure that everybody who comes into the new non-profit center would immediately know that the building was once a wonderful school in a wonderful, family-oriented community, and the alumni and residents are proud of that heritage and history.
MEETING ADJOURNED
NEXT REGULAR MEETING: SATURDAY, MAY 16TH, 2009 AT 1 PM, ST. MARK'S METHODIST CHURCH
